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Author Guidelines

Manuscript Submission Guidelines

1. Peer review policy

Criminological Encounters operates an anonymous peer review process in which the author’s name is not disclosed to the reviewer and vice versa. Article submissions should not contain information that leads directly or indirectly to the identification of the author.

Every manuscript will be reviewed by at least two referees. We review manuscripts as quickly as possible, and we aim to communicate the editorial decision within 3 months of submission.

2. Manuscript submission

All manuscripts are considered, on the strict condition that:

(1)  The manuscript must be your own original work and may not duplicate any other previously published materials, which includes your own previously published work (except for i.e. unpublished conference proceedings).

(2)  The manuscript has been submitted exclusively to Criminological Encounters and is not under peer review, accepted for publication, in press or published elsewhere. Once the article is accepted, the permission of the Editor-in-chief is required to publish the article, and/or possible translations, elsewhere.

The manuscript of authors who fail to adhere to the above conditions will be rejected.

To facilitate anonymous peer review, authors should provide two title pages, one containing names, academic affiliations, full mailing address plus telephone, fax, email address, and one containing the title only.

The title should indicate exactly, but as briefly as possible, the subject of the paper. An abstract of no more than 200 words should precede the main text, accompanied by up to 5 key words and a biographical note of maximum 50 words.

Submissions should be sent exclusively through Criminological Encounters website www.criminologicalencounters.org.

3. Manuscript guidelines

Articles (references and footnotes included) should generally be between 6,000 and 9,000 words.

The format for text and tables of your manuscript is Word doc (*.docx). The text should be typed on A4, be double-spaced throughout and with 3cm for left and right hand margins and 5cm at head and foot. Text should be standard 12 point Verdana.

Non-English speaking authors who would like to refine their use of language in their manuscripts might consider using a professional proofreading service. The editors are not responsible for language checks.

Criminological Encounters adheres to APA (6th edition). For detailed information, we refer authors to the Publication Manual of the American Psychological Association, 6th edition (http://www.apastyle.org and http://blog.apastyle.org). Authors should use footnotes and not endnotes.  Footnotes should be kept to a minimum, only provide additional information and should not contain references.

Tables and figures should be numbered and referred to in the text. Their location should be indicated in the text (e.g. “insert figure 1 here”). A separate file should be provided with all tables and figures in *.jpeg format and in good resolution.

 

GENERAL INSTRUCTIONS IN-TEXT REFERENCES

  • Single citations

In case of one author, only the surname and the year of publication are necessary.

Example: (Smith, 2007).

In case of two authors, only use the ampersand.

Example: (Smith & Wesson, 2007).

In case of multiple authors, the surnames should be separated by ‘,’ and an ‘&’ separates the names of the second last and last author.

Example: (Browning, Smith & Wesson, 2007).

In case the names of the authors are used in the full text of the manuscript, the ampersand should be replaced by ‘and’.

Example: Smith and Wesson (2007).

  • Multiple citations

In case of multiple in-text citations, authors have to be alphabetized and separated by making use of ‘;’.

Example: (Browning, 2007; Smith & Wesson, 2007).

  • Reference to multiple works by the same authors in one year

In case of multiple works written by the same author, suffixes have to be added to the citation:

Example: (Smith, 2007a, 2007b).

  • Quotations

Always mention the last name of the author(s), the year of publication and the exact page number(s) when using a citation.

Example: “…” (Smith, 2007: 77).

 

GENERAL INSTRUCTIONS BIBLIOGRAPHY/REFERENCE LIST

The reference list should be listed alphabetically. Please use the following examples as guidelines:

  • Books

Aas, K. F. (2013). Globalization & Crime. London: SAGE Publications

  • Book Chapter

Van der Leun, J.P. & van der Woude, M.A.H. (2013). A reflection on crimmigration in the Netherlands. In M. J. Guia, M.A.H. van der Woude & J.P. van der Leun (Eds.), Social Control and Justice: Crimmigration in the Age of Fear (pp. 41-60). The Hague: Eleven International Publishing.

  • Journal Article

Pakes, F. (2010). The comparative method in globalised criminology. Australian and New Zealand Journal of Criminology, 43(1), 17-30.

Check the APA 6th Manual for instructions on referring to other data sources.


4. Publishing policy

Criminological Encounters does not tolerate plagiarism, copyright infringements or similar. If particular data (illustrations, tables, figures or lengthy quotations) in the article are reproduced and have been previously published elsewhere, authors are obliged to obtain permission from copyright holders.

Criminological encounters reserves the right to use duplication-checking software and to take action in case of plagiarism, the use of third-party copyright material without permission or with insufficient acknowledgement, or contested authorship. Actions may include: removing the article from the journal; publishing an erratum; notifying the  dean of the author’s institution; banning the author from publication in the journal; or, as last intervention, legal action may be taken.

5. Journal contributor’s publishing agreement   

Authors grant Criminological Encounters the exclusive right to publish for the full legal term of copyright.

6. Acknowledgments

Any acknowledgements should appear at the end of the article before the list of references. Contributors who do not fully meet the criteria for authorship should be considered in the acknowledgements section. Authors who want to acknowledge their funding agencies should use this section for such.

7. Open access

Each article published by Criminological Encounters will be available on the journal's website in full-text HTML and downloadable full-text PDF. Authors will receive a proof of the article for correction prior to the publication on the website and are responsible for correcting any errors or omissions.

8. Book reviews

Criminological Encounters welcomes reviews on recently published books that address issues related to the journal concept of ‘encounters’. In our book review section we encourage both inter- and intradisciplinary discussions.

The book review entails a constructive and critical overview of the content and structure of the book as well as the ideas, visions or statements put forward by the author. Further information about the scientific background of the author and position in the field can also be useful.

The maximum length of the review should be 3000 words. Formatting of book reviews should follow the article formatting instructions provided above. Book reviews will be approved by the journal’s editorial team.

Criminological Encounters will regularly provide a list of books for review but we are also willing to consider suggestions. Please contact us in case you are interested in writing a book review.

 

9. Opinion pieces, responses, forums, film reviews or other alternative types of contributions

We encounrage authors to submit alternative types of academic contributions such as short opinion pieces, forums and film reviews. Guidelines are similar to those for full manuscripts. Opinion pieces and article responses should count between 1000 and 3000 words (references included). For more information on the guidelines for forums, film reviews or other formats please enter in contact with ther editorial team on info@criminologicalencounters.org. 

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The preferred format for text and tables of your manuscript is Word doc.
  3. Where available, URLs for the references have been provided.
  4. The text should be double-spaced throughout and with a minimum of 3cm for left and right hand margins and 5cm at head and foot. Text should be standard 10 or 12 point.

  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  7. Italics should be used rather than underlining (except with URL addresses) and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  8. Non-English speaking authors who would like to refine their use of language in their manuscripts might consider using a professional editing service.
 

Copyright Notice

Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International Public License

By exercising the Licensed Rights (defined below), You accept and agree to be bound by the terms and conditions of this Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International Public License ("Public License"). To the extent this Public License may be interpreted as a contract, You are granted the Licensed Rights in consideration of Your acceptance of these terms and conditions, and the Licensor grants You such rights in consideration of benefits the Licensor receives from making the Licensed Material available under these terms and conditions.

Section 1 – Definitions.

  1. Adapted Material means material subject to Copyright and Similar Rights that is derived from or based upon the Licensed Material and in which the Licensed Material is translated, altered, arranged, transformed, or otherwise modified in a manner requiring permission under the Copyright and Similar Rights held by the Licensor. For purposes of this Public License, where the Licensed Material is a musical work, performance, or sound recording, Adapted Material is always produced where the Licensed Material is synched in timed relation with a moving image.
  2. Copyright and Similar Rights means copyright and/or similar rights closely related to copyright including, without limitation, performance, broadcast, sound recording, and Sui Generis Database Rights, without regard to how the rights are labeled or categorized. For purposes of this Public License, the rights specified in Section 2(b)(1)-(2) are not Copyright and Similar Rights.
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  6. Licensed Rights means the rights granted to You subject to the terms and conditions of this Public License, which are limited to all Copyright and Similar Rights that apply to Your use of the Licensed Material and that the Licensor has authority to license.
  7. Licensor means the individual(s) or entity(ies) granting rights under this Public License.
  8. NonCommercial means not primarily intended for or directed towards commercial advantage or monetary compensation. For purposes of this Public License, the exchange of the Licensed Material for other material subject to Copyright and Similar Rights by digital file-sharing or similar means is NonCommercial provided there is no payment of monetary compensation in connection with the exchange.
  9. Share means to provide material to the public by any means or process that requires permission under the Licensed Rights, such as reproduction, public display, public performance, distribution, dissemination, communication, or importation, and to make material available to the public including in ways that members of the public may access the material from a place and at a time individually chosen by them.
  10. Sui Generis Database Rights means rights other than copyright resulting from Directive 96/9/EC of the European Parliament and of the Council of 11 March 1996 on the legal protection of databases, as amended and/or succeeded, as well as other essentially equivalent rights anywhere in the world.
  11. You means the individual or entity exercising the Licensed Rights under this Public License. Your has a corresponding meaning.

Section 2 – Scope.

  1. License grant.
    1. Subject to the terms and conditions of this Public License, the Licensor hereby grants You a worldwide, royalty-free, non-sublicensable, non-exclusive, irrevocable license to exercise the Licensed Rights in the Licensed Material to:
      1. reproduce and Share the Licensed Material, in whole or in part, for NonCommercial purposes only; and
      2. produce and reproduce, but not Share, Adapted Material for NonCommercial purposes only.
    2. Exceptions and Limitations. For the avoidance of doubt, where Exceptions and Limitations apply to Your use, this Public License does not apply, and You do not need to comply with its terms and conditions.
    3. Term. The term of this Public License is specified in Section 6(a).
    4. Media and formats; technical modifications allowed. The Licensor authorizes You to exercise the Licensed Rights in all media and formats whether now known or hereafter created, and to make technical modifications necessary to do so. The Licensor waives and/or agrees not to assert any right or authority to forbid You from making technical modifications necessary to exercise the Licensed Rights, including technical modifications necessary to circumvent Effective Technological Measures. For purposes of this Public License, simply making modifications authorized by this Section 2(a)(4) never produces Adapted Material.
    5. Downstream recipients.
      1. Offer from the Licensor – Licensed Material. Every recipient of the Licensed Material automatically receives an offer from the Licensor to exercise the Licensed Rights under the terms and conditions of this Public License.
      2. No downstream restrictions. You may not offer or impose any additional or different terms or conditions on, or apply any Effective Technological Measures to, the Licensed Material if doing so restricts exercise of the Licensed Rights by any recipient of the Licensed Material.
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    1. Moral rights, such as the right of integrity, are not licensed under this Public License, nor are publicity, privacy, and/or other similar personality rights; however, to the extent possible, the Licensor waives and/or agrees not to assert any such rights held by the Licensor to the limited extent necessary to allow You to exercise the Licensed Rights, but not otherwise.
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    3. To the extent possible, the Licensor waives any right to collect royalties from You for the exercise of the Licensed Rights, whether directly or through a collecting society under any voluntary or waivable statutory or compulsory licensing scheme. In all other cases the Licensor expressly reserves any right to collect such royalties, including when the Licensed Material is used other than for NonCommercial purposes.

Section 3 – License Conditions.

Your exercise of the Licensed Rights is expressly made subject to the following conditions.

  1. Attribution.

    1. If You Share the Licensed Material, You must:

      1. retain the following if it is supplied by the Licensor with the Licensed Material:
        1. identification of the creator(s) of the Licensed Material and any others designated to receive attribution, in any reasonable manner requested by the Licensor (including by pseudonym if designated);
        2. a copyright notice;
        3. a notice that refers to this Public License; 
        4. a notice that refers to the disclaimer of warranties;
        5. a URI or hyperlink to the Licensed Material to the extent reasonably practicable;
      2. indicate if You modified the Licensed Material and retain an indication of any previous modifications; and
      3. indicate the Licensed Material is licensed under this Public License, and include the text of, or the URI or hyperlink to, this Public License.
      For the avoidance of doubt, You do not have permission under this Public License to Share Adapted Material.
    2. You may satisfy the conditions in Section 3(a)(1) in any reasonable manner based on the medium, means, and context in which You Share the Licensed Material. For example, it may be reasonable to satisfy the conditions by providing a URI or hyperlink to a resource that includes the required information.
    3. If requested by the Licensor, You must remove any of the information required by Section 3(a)(1)(A) to the extent reasonably practicable.

Section 4 – Sui Generis Database Rights.

Where the Licensed Rights include Sui Generis Database Rights that apply to Your use of the Licensed Material:

  1. for the avoidance of doubt, Section 2(a)(1) grants You the right to extract, reuse, reproduce, and Share all or a substantial portion of the contents of the database for NonCommercial purposes only and provided You do not Share Adapted Material;
  2. if You include all or a substantial portion of the database contents in a database in which You have Sui Generis Database Rights, then the database in which You have Sui Generis Database Rights (but not its individual contents) is Adapted Material; and
  3. You must comply with the conditions in Section 3(a) if You Share all or a substantial portion of the contents of the database.
For the avoidance of doubt, this Section 4 supplements and does not replace Your obligations under this Public License where the Licensed Rights include other Copyright and Similar Rights.

Section 5 – Disclaimer of Warranties and Limitation of Liability.

  1. Unless otherwise separately undertaken by the Licensor, to the extent possible, the Licensor offers the Licensed Material as-is and as-available, and makes no representations or warranties of any kind concerning the Licensed Material, whether express, implied, statutory, or other. This includes, without limitation, warranties of title, merchantability, fitness for a particular purpose, non-infringement, absence of latent or other defects, accuracy, or the presence or absence of errors, whether or not known or discoverable. Where disclaimers of warranties are not allowed in full or in part, this disclaimer may not apply to You.
  2. To the extent possible, in no event will the Licensor be liable to You on any legal theory (including, without limitation, negligence) or otherwise for any direct, special, indirect, incidental, consequential, punitive, exemplary, or other losses, costs, expenses, or damages arising out of this Public License or use of the Licensed Material, even if the Licensor has been advised of the possibility of such losses, costs, expenses, or damages. Where a limitation of liability is not allowed in full or in part, this limitation may not apply to You.
  1. The disclaimer of warranties and limitation of liability provided above shall be interpreted in a manner that, to the extent possible, most closely approximates an absolute disclaimer and waiver of all liability.

Section 6 – Term and Termination.

  1. This Public License applies for the term of the Copyright and Similar Rights licensed here. However, if You fail to comply with this Public License, then Your rights under this Public License terminate automatically.
  2. Where Your right to use the Licensed Material has terminated under Section 6(a), it reinstates:

    1. automatically as of the date the violation is cured, provided it is cured within 30 days of Your discovery of the violation; or
    2. upon express reinstatement by the Licensor.
    For the avoidance of doubt, this Section 6(b) does not affect any right the Licensor may have to seek remedies for Your violations of this Public License.
  3. For the avoidance of doubt, the Licensor may also offer the Licensed Material under separate terms or conditions or stop distributing the Licensed Material at any time; however, doing so will not terminate this Public License.
  4. Sections 1567, and 8 survive termination of this Public License.

Section 7 – Other Terms and Conditions.

  1. The Licensor shall not be bound by any additional or different terms or conditions communicated by You unless expressly agreed.
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Section 8 – Interpretation.

  1. For the avoidance of doubt, this Public License does not, and shall not be interpreted to, reduce, limit, restrict, or impose conditions on any use of the Licensed Material that could lawfully be made without permission under this Public License.
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  3. No term or condition of this Public License will be waived and no failure to comply consented to unless expressly agreed to by the Licensor.
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